RecordToko

What you can do with it

Getting your inventory in

• Upload a Discogs inventory-export CSV by hand (up to 10 MB), or let the plugin request and download the export straight from your Discogs account — no file juggling.
• Works with or without a Discogs personal access token. Without one the plugin still runs, at Discogs’ lower anonymous rate limit; the settings screen tells you so.
• Every import is resumable and batched in the background, so an inventory of hundreds or thousands of records does not time out.

Deciding what your prices are

• Choose a percentage adjustment (for example -20% because you save the marketplace fee) or a fixed amount up or down.
• Set an optional floor price so nothing is ever listed below what you are willing to accept.
• Switch on psychological rounding to land prices on x.95 — rounding only ever lowers a price, never raises it.
• Override the price of any individual record: edit it in WooCommerce and it locks automatically — every later re-import keeps your hand-set price. Unlock it on the product page to hand control back to the price rule.

Seeing what will happen before it happens

• A dry-run preview is mandatory: totals for what will be created and updated, plus a sample of enriched rows exactly as they will appear.
• Malformed data is refused loudly, with the offending row named — for example a price written as “9,99” instead of “9.99” — instead of being silently imported wrong.
• Nothing is written to your shop until you press the confirm button.

Watching the import

• Live progress bar with a running count and a tail of the change log while the batches run.
• Every create, update, skip and error is written to a change log so you can see exactly what happened and when.
• A reset button clears a stuck import, and an import that stalls for over an hour is cleaned up automatically.

What lands in your shop

• A complete WooCommerce product per record: title as artist, title, format and year; cover image; tracklist table; media and sleeve condition; seller notes.
• Genres and styles from Discogs become product categories, so your shop is browsable from day one.
• Stock is set per record and items not marked “For Sale” arrive as drafts, ready for you to review.
• Every product page carries the “Data provided by Discogs” attribution required by the Discogs API terms.

Staying in control

• Your own product photos always win: a photo you added yourself is never replaced by a Discogs cover.
• Titles and descriptions you edited by hand survive every re-import — only price, stock, status and categories are refreshed.
• Products that were not created by RecordToko are never touched, even if their SKU happens to match.
• Re-importing the same export is safe: records are matched by SKU (which holds the Discogs listing ID), so you get updates, not duplicates.
• Uninstalling removes everything the plugin stored, including your access token, cached data and the change log table.

Keeping both channels in sync

• Sold on Discogs? The order poll (every 5 minutes by default) lowers the shop stock by one copy, so the record cannot be sold twice. When the last copy sells, the listing is done on Discogs and the plugin unlinks it — the record can be listed again the moment stock returns.
• Sold in your shop? For a single-copy listing the Discogs listing is set to Draft — off the marketplace, but reversible; a cancelled or refunded shop order brings it back. For a multi-copy listing the plugin tries to lower the Discogs quantity and checks the result; if Discogs does not accept that (its API does not officially support it), you get a clear reminder to lower it by hand — and the daily reconciliation notices when you have.
• Sold is sold: a record you sold or took off sale in the shop is never restocked by an import or a reconciliation. Only a higher number of copies on Discogs — added by you — raises the stock. Returns work the same way: put the copy back in stock yourself and the plugin follows.
• Sold it at home and deleted the listing on Discogs? The daily reconciliation notices the listing is gone, sets the shop stock to 0 and unlinks it — with a safety brake: if unusually many listings go missing at once (which smells like an API hiccup), nothing is changed and you are told.
• Optional: treat listings you set to Draft (or that expired) on Discogs as sold out in the shop too; off by default because a Draft can be temporary.
• A daily reconciliation compares your whole Discogs inventory with the shop and repairs any difference — it also catches sales that happened while the plugin was in practice mode.
• A daily restore point saves stock, price and status of every RecordToko record for 14 days; one click puts them back (it never touches Discogs).
• Double sale in the same window? Stock never goes negative; the first paid order wins, the conflict is logged prominently and you decide about the other order yourself. RecordToko never cancels a Discogs order on its own.
• Optionally push shop price changes to Discogs (off by default — the price rules stay in charge unless you say otherwise).
• Everything the sync does — or, in practice mode, would do — is written to the change log.

Putting your records on Discogs

• The “List on Discogs” tab shows every record in your shop that is not on Discogs yet: pick conditions, set your asking price and create the listings — always as Drafts first.
• Discogs’ own price suggestions per condition sit right next to your asking price, so you know what the market pays before you publish.
• Records added by hand link to the Discogs catalogue with a built-in release search — no release number hunting.
• Publishing is a separate, deliberate step: review your Drafts (in the plugin or on Discogs) and put them up for sale per record or in bulk.
• Practice mode covers this too: while it is on, nothing is created on Discogs at all.

Keeping an eye on the business

• The Orders tab shows your newest Discogs and shop orders in one combined list — date, channel, buyer, items, total — without leaving WordPress. Managing them stays where it belongs: on Discogs and in WooCommerce.
• Simple 30- and 90-day totals per channel show where your records actually sell.
• The slow-movers list surfaces your ten longest-standing records, so you know what could use a price drop or a promotion.

Getting the VAT right

• Three modes: normal VAT, the EU/UK margin scheme for second-hand goods, or exempt (small-business schemes such as the Dutch KOR or the German Kleinunternehmerregelung).
• In margin mode, customers never see a VAT amount or rate — as the law requires — and every product page and order confirmation carries the mandatory mention for your country (editable).
• Record your purchase price per record; the margin report then computes the VAT due for your return, with both calculation methods: period totals with ne