Entry Digest for Gravity Forms

Does this require Gravity Forms?

Yes. Entry Digest reads entries through the Gravity Forms API, so Gravity Forms must be installed and active for digests to send. If Gravity Forms is inactive, the plugin’s settings remain available under Tools so your configuration is never lost.

Where do I find the settings?

Under Forms › Entry Digest in the WordPress admin (the Gravity Forms menu). If Gravity Forms isn’t active, the page appears under Tools › Entry Digest instead.

When are digests sent?

Digests run on WP-Cron at the day/time you choose, in your site’s timezone. Weekly digests cover the previous 7 days; daily digests cover the previous 24 hours. Note that WP-Cron fires on site traffic, so a very low-traffic site may benefit from a real server cron job.

Can I send a digest just once on a specific date?

Yes. Each digest has an optional one-time send field: pick a future date and time and the digest goes out once, then the date clears itself automatically. You can use it on its own (choose “One-time only”) or in addition to a daily/weekly schedule. A separate lookback setting controls how far back the one-time send reaches for entries, and defaults to everything since the form was created.

What happens when no new entries came in?

By default the digest still sends a tidy “no new entries” note so recipients know it ran and nothing was missed. If you’d rather stay silent during quiet periods, set that digest’s “When there are no new entries” option to “Don’t send anything.”

Can I preview a digest without waiting for the schedule?

Yes. Each digest has a Send Now button that builds and emails it immediately.

Can I temporarily stop a digest without deleting it?

Yes. Each digest on the list has a Pause button. Pausing keeps all of its settings but removes it from the schedule, so no automatic sends go out until you press Resume . Paused digests are clearly marked, and “Send Now” and test sends still work on them if you want to send manually while paused.

Can I send a test to myself without emailing everyone?

Yes. Open a saved digest in the editor and use the Test send field (it defaults to your own admin email). It builds the digest from that digest’s current saved settings and sends it only to the address you enter – your real recipient list is never contacted and the schedule is unchanged. A test always sends, even during a quiet period, so you can see exactly what recipients would get.

How do I tell whether my digests are actually running?

The digest list screen shows a Recent sends table: each scheduled, one-time, “Send Now,” or test send is logged with its time, entry count, recipients, type, and delivery status. “Sent” means the email was handed to your site’s mailer (not a guarantee of inbox delivery); “Failed” or “No recipients” flag problems to look into. You can clear the log at any time.

Why didn’t my digest arrive?

Digests use your site’s wp_mail() setup. If other WordPress emails aren’t being delivered, a transactional email/SMTP plugin usually resolves it. The plugin logs delivery problems to your PHP error log, and the Recent sends table on the digest list shows the status of each recent run.

If the scheduler itself isn’t firing – common on very low-traffic sites, or when WP-Cron is disabled without a real server cron to replace it – the digest list shows a warning when a scheduled send is overdue, with guidance on how to fix it.

How many digests can I create?

As many as you like – there is no limit on the number of digests, and each digest can cover one form or several combined into a single email. Role-based recipient routing, conditional filtering, CSV/Excel attachments, and custom branding are available through the optional Pro add-on sold separately at addasitebuilders.com.