Gather Grove Sync for Notion

How it works

1. 01Create a Notion integration at https://www.notion.so/profile/integrations and copy the token.
2. 02Install and activate the plugin, then go to Settings → Gather Grove Sync for Notion.
3. 03Paste the token (or use the one-click “Connect to Notion”). Either paste an existing database ID, or use the built-in Create a Notion database tool to make a fresh one.
4. 04The integration must be invited to your Notion database (in Notion: open the database → ··· → Connections → add your integration).
5. 05Submit a form, place a WooCommerce order, or send a webhook — the plugin auto-creates whatever columns it needs and writes the record. See and control every source on the Sources tab.

What’s not included

• The plugin does not provide a manual field-mapping UI — it owns the schema. Field labels become column names automatically. (If you need manual mapping, a different integration may suit you better.)
• The Elementor source requires Elementor Pro (free Elementor has no form widget). Every other source — Contact Form 7, WPForms, Fluent Forms, WooCommerce, Gather Grove Booking, the webhook — works on its own.

Read the full user guide at gathergrove.io/docs/notion-sync .

External Services

This plugin connects to four external services. None is contacted until you choose to connect it (to Notion, or to your own Postmark account) or, for web push, until a member turns on notifications, and nothing is transmitted on a fresh install that has not been configured.

1. Notion API (api.notion.com)

This is the service the plugin exists to talk to. It is used to read your Notion database schema and to create and update pages in the database you select.

What is sent, and when:

• When you connect and pick a database: a request to api.notion.com/v1/search and api.notion.com/v1/databases/{id} to list the databases and pages your integration can see, and to read the chosen database’s column schema. Sends your Notion integration token.
• When a form is submitted, an order is placed, or a webhook arrives: a request to api.notion.com/v1/pages containing the submitted field values that are being synced — this can include personal data such as name, email address, phone number, and any other field your form collects. Sends your Notion integration token.
• When you create a database from inside the plugin, run a backfill, or send a test row: the same page/database endpoints, with the same kinds of data.
• When a sync fails and is retried: the same page data is sent again.

Data is only sent for the sources you have enabled and the forms you have selected. The plugin does not send site analytics, usage telemetry, or administrator details.

Service provided by Notion Labs, Inc. Terms of service: https://www.notion.com/terms Privacy policy: https://www.notion.so/notion/Notion-Privacy-Policy-3468d120cf614d4c9014c09f6adc9091

2. Gather Grove OAuth broker (gathergrove.io)

Optional. This is used only by the one-click “Connect to Notion” button, which exists so you do not have to create your own Notion integration by hand. It holds the Notion OAuth application credentials, which cannot be shipped inside a public plugin, and exchanges them for a token belonging to your workspace.

What is sent, and when:

• When you click “Connect to Notion”: your browser is redirected to gathergrove.io/wp-json/gg-notion-oauth/v1/start with the WordPress admin URL to return to and a random one-time CSRF value. No site content, form data, or credentials are included.
• Immediately after you approve the connection in Notion: one server-to-server request from your site to gathergrove.io/wp-json/gg-notion-oauth/v1/redeem containing only the single-use handoff code from the previous step. The broker responds with the Notion access token for your workspace, which is then stored encrypted on your own site.

The broker is contacted only during these two steps of the connection flow. It is never contacted during syncing, and no submitted form data ever passes through it.

You can avoid this service entirely: create your own Notion internal integration and paste its token into the “Connect manually instead” field on the Setup tab. The broker is then never contacted.

Service provided by Gather Grove (Golden Turtle Sound). Privacy policy: https://gathergrove.io/privacy/

3. Postmark (api.postmarkapp.com)

Postmark — used to send your site’s email through your own Postmark account, only after you connect one under Gather Grove → Settings → Email delivery. When connected, your server sends Postmark your key, your sending domain (to register it and check its DNS records), and each email it is asked to send: sender, recipients, subject, body and any attachments. If you also switch on “Send all your site’s email through Postmark”, every email your site sends goes this way. Postmark then posts delivery, bounce, open, click, spam-complaint and unsubscribe reports back to a secret address on your site. Nothing is sent unless you connect an account.

Terms of service: https://postmarkapp.com/terms-of-service Privacy policy: https://postmarkapp.com/privacy-policy

4. Web push services (Google, Mozilla, Apple, Microsoft)

Web push services — when a member turns on phone notifications, their browser registers with its own push service, and your site sends each notification to that service for delivery. The notification carries a short title and a link. The push service receives it with the member’s browser subscription address, and with your site’s admin email address, which the web push standard requires as a contact for the sending site. Nothing is sent unless a member turns notifications on.

Google privacy policy: https://policies.google.com/privacy Mozilla privacy policy: https://www.mozilla.org/privacy/ Apple privacy policy: https://www.apple.com/legal/privacy/ Microsoft privacy statement: https://privacy.microsoft.com/privacystatement

Bundled third-party library

This plugin bundles Action Scheduler (https://actionscheduler.org/), a background-processing library, which it uses to retry failed Notion writes. Action Scheduler runs entirely on your own server and makes no external requests. It creates four database tables ( actionscheduler_actions , actionscheduler_claims, actionscheduler_groups , actionscheduler_logs ). These tables are shared with any other plugin that bundles Action Scheduler, so uninstalling this plugin deliberately leaves them in place.