Trilobita DocVault

If DocVault is useful to you, please consider leaving a review . It helps other people find the plugin.

Go further with Trilobita DocVault Pro

Trilobita DocVault Pro adds enterprise-grade features for teams that need more control:

• Unlimited Version History – Remove the 5-version limit, with optional per-document limits and automatic pruning of old versions.
• Per-Document Access Control – Restrict individual documents to specific user roles.
• Audit Trail – Full activity log with CSV export for compliance and accountability.
• Email Notifications – Configurable alerts for uploads, updates, and approvals.
• Document Approval Workflow – Require documents to be reviewed before publishing.
• Bulk Upload – Upload multiple documents at once with duplicate detection.
• Download Analytics – Detailed per-version download statistics.
• Duplicate Detection – Find and merge duplicate documents to save storage.
• Storage Management – Advanced tools for monitoring and cleaning up storage.
• Card and Button Layouts – Two extra layouts for the Document block.
• More File Types – Allow images (JPG, PNG, GIF, WebP), ZIP, AI and EPS files.
• Button Colours – Match download buttons to your brand.

Privacy

Trilobita DocVault stores the following user data:

• Uploader user ID – Stored as post meta ( _trdv_uploaded_by ) to track who uploaded each document version.
• Download logs – Each download is recorded with the downloader’s IP address, browser user agent, user ID (if logged in) and the time, in a custom database table ( trdv_download_log ).

This data is handled in compliance with GDPR and CCPA:

• The plugin registers with the WordPress privacy tools for data export and erasure requests.
• Suggested privacy policy text is added to the WordPress Privacy Policy Guide (Settings > Privacy).
• Download logs for registered users can be exported and erased with the WordPress personal data tools. Downloads by visitors who are not logged in are not linked to an email address, so they cannot be matched by these tools.

Usage

Document Block (Gutenberg):

Add a single document with a download button directly in the block editor:

1. 01Click the + button to add a block
2. 02Search for “DocVault Document”
3. 03Under Select Document, type part of the title and choose the document

Block options:

• Layout: Full (with icon and download button) or Minimal (compact inline link)
• Show/hide file icon (full layout only)
• Show/hide file info (type and size; a file type badge in the minimal layout)
• Show/hide view button (PDF and images, full layout only)
• Show/hide description (full layout only)
• Show/hide download count (full layout only)
• Alignment (left, center, right, wide)

[trdv_list] — Document Table Shortcode:

Display a searchable, sortable table of documents on any page or post:

[trdv_list]

Parameters:

• category – Filter by document category slug
• tag – Filter by document tag slug
• type – Filter by file type (pdf, docx, etc.)
• orderby – Sort by: date, title, size, menu_order (default: date). Use menu_order to display documents in the drag-and-drop order set in the admin list. When menu_order is selected and order is not explicitly set, the list defaults to ASC.
• order – ASC or DESC (default: DESC)
• show_search – Show search box: true/false (default: true)
• show_download – Show download button: true/false (default: true)
• show_view – Show view button for PDFs and images: true/false (default: true)
• show_category_filter – Show category dropdown filter: true/false (default: false)
• show_tag_filter – Show tag dropdown filter: true/false (default: false)
• show_type_filter – Show file type dropdown filter (only types present in the library): true/false (default: false)
• show_count – Show download count column: true/false (default: false)
• columns – Columns to display: title, type, size, date (default: title,type,size,date)
• per_page – Documents per page (default: 20)
• show_expired – Include expired documents: true/false (default: false)

Examples:

[trdv_list type="pdf" orderby="title" order="ASC"] [trdv_list category="reports" show_search="false" columns="title,date"] [trdv_list orderby="menu_order"] [trdv_list show_category_filter="true" show_type_filter="true" show_count="true"] [trdv_list show_tag_filter="true"] [trdv_list show_download="false" show_view="true"]

Document Link Toolbar Button:

Link any selected text to a document download without leaving the block editor:

1. 04Select the text you want to turn into a download link
2. 05Click the document icon in the formatting toolbar (“Trilobita DocVault Link”)
3. 06Choose a document from the dropdown and click Apply

[trdv_link] — Inline Document Link Shortcode:

Insert a download link within any text:

[trdv_link id="123"]Download the report[/trdv_link]

Parameters:

• id (required) – The document ID
• new_tab – Open in new tab: true/false (default: false)
• class – Add custom CSS class

Examples:

[trdv_link id="123"] - Uses document title as link text [trdv_link id="123"]Click here[/trdv_link] - Custom link text [trdv_link id="123" new_tab="true"]Download[/trdv_link] - Opens in new tab